Do you run multiple IT projects?

• Are they funded by the annual ‘General IT budget’ controlled by the Finance department?
• How is the budget allocated to projects?
• Can you accurately track and reconcile IT project cost performance with the Finance Reports?
• Can you manage cost against individual project budgets?
• Is this process manageable, consistent and auditable on an individual project level?

NO? Our IT Management Control Solution will add real value to your business by:

• Reducing budgetary planning effort.
• Enabling synchronised tracking of Project cost performance.
• Synchronising reconciliation between IT Project and Financial budgets.
• Improving project cost performance control.
• Improving reporting consistency.

Who manages the IT Budget?

The finance department manages the IT budget which is allocated to a host of IT projects by the IT department. Finance typically have a high-level view of the budget performance.

..In contrast...

IT Departmental budgets are more granular because they are driven by project plans. This consolidates to the high-level budget controlled by the Finance department.

..who's tracking what?

IT project managers typically use project planning applications like MS Project to track budetary spend on a granular level - individual project tasks within individual projects.

While financial managers will use applications like Hyperion Planning or simply spreadsheets to track high-level IT budgetary spend.

..Different planners using different systems to plan for the same budget?..

Yes! A doubling of effort, with low integration and resulting in inconsistent planning, control and reporting on the performance of what is, essentially, the same budget!

How does it work?

Our IT Management Control Solution allows you to plan, track and report the financial aspects of a host for project budgets.

Using Project Performance Analytics, it provides a detailed financial break-down of departmental budget figures by project, region and cost centre.

What makes this solution unique is the integration with your project planning tool...

...enabling synchronisation between more granular Project budgets and the high-level Financial budget. This will allow automatic reconciliation and provide a transparent drill down to individual project costs.

This screenshot shows one of the Hyperion Interactive Reporting screens of our IT Management Control Solution.

What does it do?

Our IT Management Control Solution allows both IT Project and Financial Managers to control all financial performance aspects of your IT projects:

Analyse IT Project Performance by:

• Task
• Resource
• Time

Measure IT Project Performance:

• Earned value
• Cost
• Profitability
• Revenue
• Billing and collections

Synchronise IT Project and Financial Budget Performance Control

• High-level budget consolidates from project task costs.
• Project planning system financials reconciles with financial planning system.
• One version of the budget.
• Consistent project and financial performance reporting.